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Pharmaceutical Services · Payment Pack Monitoring
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Facility Paymentpack Submission Status

Payment Pack Monitoring Report
August 2026 91 Facilities 12 Districts
Report generated: Wednesday, August 26, 2026 11:57:45
Executive Summary
✅
80
Active Submitters
⏳
11
Not Submitting
80 facilities are submitting on time 11 facilities need attention 0 facilities at risk of becoming idle
District Breakdown (12 districts)
Amajuba
4 Active 0 Inactive 0 Idle 0 Never 4 Total
Ethekwini
15 Active 0 Inactive 2 Idle 0 Never 17 Total
Harry Gwala
6 Active 0 Inactive 3 Idle 0 Never 9 Total
Ilembe
6 Active 0 Inactive 0 Idle 0 Never 6 Total
King Cetshwayo
8 Active 0 Inactive 1 Idle 0 Never 9 Total
Select District
0 Active 0 Inactive 1 Idle 0 Never 1 Total
Ugu
6 Active 0 Inactive 0 Idle 0 Never 6 Total
Umgungundlovu
13 Active 0 Inactive 0 Idle 0 Never 13 Total
Umkhanyakude
6 Active 0 Inactive 0 Idle 0 Never 6 Total
Umzinyathi
5 Active 0 Inactive 3 Idle 0 Never 8 Total
Uthukela
4 Active 0 Inactive 0 Idle 0 Never 4 Total
Zululand
7 Active 0 Inactive 1 Idle 0 Never 8 Total
Receipt Submission Process Monthly Submission Cycle
1
Prepare Data
Collect all invoices & receipts
2
Upload Excel
Drop file into the system
3
Review & Correct
Fix any invalid invoice formats
4
Submit
Finalize the monthly report

Important: Understanding the Invoice Format

Correct Invoice Format Example
1234567/INV-2024-001
1234567 = Purchase Order Number (7 digits)  |  INV-2024-001 = Invoice Number (unique to supplier)
Purchase Order (PO) Number: The first 7 digits represent the purchase order number. This identifies the order placed.
Invoice Number: The text after the forward slash (/) is the invoice number. This is unique to each supplier.
Submission Frequency: Reports must be submitted once per month only.
August Submission: Submit the first four months of the financial year (April, May, June, July).
30-Day Cooldown: After successful submission, wait 30 days before submitting again.
Corrections: Facilities must correct all invoice fields before submission to ensure compliance.

Presenter Notes